Accounts Payable Assistant - Contract

Dublin, Dublin North
17 Aug 2017
17 Sep 2017
Job role
Accounts Payable Assistant Salary: €30-32k DOE Dublin 11 contract Main Responsibilities: Transaction Processing New supplier/principal set up following approval by the business Process stock invoices and code to accounts payable (AP) ledger and general ledger (GL) Scanning all stock & non-stock invoices to the system ensuring complete transparency Process supplier payments to agreed terms using electronic banking and record in AP ledger and GL Approval process for non-stock invoices and code to general ledger (GL) Processing employee expenses through web expenses, ensuring all receipts are received, credit card statements are reconciled and each claim is coded to the correct GL account. Also ensure claims adhere to company policy Process debit notes, fully recording reason and coding accurately to the AP ledger and GL Monitor IC balances and ensure timely settlements. Liaise with financial accountants Monitor cash balances Supplier and Bank Reconciliations Reconcile supplier accounts, matching payments in a timely manner to ensure ledger is up to date Reconcile bank accounts on a daily basis (or as required) Close reconciling items in a timely manner Escalate any material open items to the Team Leader for resolution Prepare monthly AP reports for the business e.g. top 10 suppliers by sales Review, follow up, and resolve aged GRNI items. Keep reporting team informed of any P&L or BS impact at review at monthly AP meeting Respond to supplier  requests /queries in a timely fashion to build and maintain supplier satisfaction Develop and maintain productive working relationship with finance , purchasing teams and stakeholders where required Provide specific management information on ad hoc basis Provide required support in VAT reconciliation process & Intrastat & Vies Plan work load effectively Fully contribute to transactions processing team meetings Drive own development in conjunction with line manager Continually strive to simplify and standardise accounts payable processes Participate in process improvement initiatives.  Strive towards “best-in-class Active engagement, as required, as new systems & accounting tools are rolled out Support group and our client's cash initiatives e.g. cash pooling, working capital optimisation Background, Experience & Skills Experience 2-3 years accounts payable experience. Experience of, and ability to work to tight deadlines Experience in working in a service driven, customer focused environment Competencies Ability to work in a deadline driven environment Excellent organisation skills with ability to prioritise workload Excellent communication skills, both written and oral Team player with a positive “can do” attitude. Flexibility to “do what it takes” to get job done Proactive, flexible and interested to work in a changing, growing and demanding environment Computer Skills Excellent excel skills required