Payroll Assistant (Hybrid working)

To process the monthly payroll from data submitted by Human Resources, Department Heads and individual employees for both UK and international payrolls to ensure payment is accurately and on time.

To assist in the preparation of monthly reports including monthly pension returns and payroll costing.

To provide support in the preparation and distribution of tax year end documentation and other ad hoc duties.

Client Details

A medium sized business with an international presence, based in a desirable setting in the Cobham area.

Free parking is provided, but limited access via public transport (therefore applicants must be drivers).

Once fully settled in to the role / after probation, there is the opportunity to work on a hybrid basis (partly from the office and partly from home)

Description

The Payroll Assistant (Hybrid working) role involves;

• Process international payroll on a monthly basis, seek approval and create WPS file for payment as well as prepare the costing journal.
• New starter payroll administration: check and input of bank details, P45/HMRC Starter Checklist processing, NI category code allocation and check first payslip calculations.
• Leaver payroll administration: calculation of outstanding holiday and personal days (if applicable), ensure any amounts outstanding to the company are deducted and check final payslip calculations.
• Input of temporary payroll data: overtime, additional duty claims, casual/flexible worker invoices and expenses payment data load.
• Processing of statutory payments such as SMP, SPP, SAP and ShPL.
• Pensions auto-enrolment: check assessment report and run auto-enrolment. Process pension opt-outs and refunds and/or cease active memberships. Apply changes to pension contribution rates and ensure employer contributions are changed accordingly. Assist with the 3-year automatic re-enrolment process.
• Administration of Salary Sacrifice Schemes: Pension, Cycle2Work and Computershare Vouchers.
• Childcare Vouchers administration through provider website: annual tax band check for employees in the scheme, processing of relevant changes; removal of leavers from the system. Check the monthly schedule and liaise with purchase ledger department for payment of invoices.
• Cycle2Work Scheme administration through provider website: assessment of new claims to ensure they meet company rules; approval/rejection of claims; arrange payment of invoice via purchase ledger system.
• Support Payroll Supervisor with the administration and payment of Court Orders including Council Tax DEO and CSA/CMS orders.
• Assist in the preparation of monthly reports including explanations of all variances and review warnings and errors report.
• Collaborate with the payroll nominal ledger account reconciliation to ensure balances are as expected and liaise with finance department if a correction is required.
• Maintain Excel file for Medicash/Computershare to ensure balance/reconciliation with monthly invoices.
• Absence administration to include sickness processing, payment of SSP and requests for unpaid leave when applicable.
• Answer queries from employees and other organisations, including HMRC, and third parties in general, on all aspects of payroll.
• Preparation and distribution of tax year end documents including P60 and P11D.
• Regular liaison with HR team to ensure best working practices and processes are in place.
• Undertake other ad hoc tasks on a monthly, quarterly and annual basis as required.

Profile

The ideal candidate for the Payroll Assistant (Hybrid working) role will;

• Experience of iTrent payroll system and Business Objects software is preferred.

• CIPP Technician qualification beneficial.

• Knowledge of current payroll related tax and employment laws.

• Minimum 2 years experience in a payroll position.

• Great attention to detail.

• Ability to prioritize workload to meet deadlines.

• Excellent communication (written and verbal) and interpersonal skills.

• Good knowledge of Excel and Word.

• live locally and be a car driver (This is predominantly an office based role with the opportunity for some home working).

Job Offer

The Payroll Assistant (Hybrid working) offers a base salary of £24,000 - £29,000, plus excellent benefits including;

• 25 days annual leave, plus the days between Christmas and New Year as extra leave
• Private Medical Insurance
• Medicash Scheme which covers part dental and opticians
• Pension scheme - match a contribution of up to 5% of basic salary
• Employee Assistance Programme -A confidential helpline
• Life Assurance of £100,000
• Subsidised meals
• Professional Development