Company Secretarial Associate

Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur
RM2,000 to RM3,500
09 Jan 2022
09 Feb 2022
Job role
Contract type
Full time

The department provides assistance to our clients in the corporate secretarial function to ensure that all statutory compliance requirements are fully met.

Job Description

- Support the Company Secretarial Manager in servicing a portfolio of clients in terms of preparation of statutory documents and ensuring compliance with the Companies Act 2016, Constitution and any other relevant regulations

- Assist with formation of different types of entities, closure as well as establishment of Representative Office

- Prepare proposals and conduct risk and quality checks on clients

- Conduct searches at and application to the SSM

- Maintenance and update of statutory secretarial records of clients, including resolutions, minutes, returns and registers

- Responsible for the preparation of resolutions and other corporate secretarial documents for clients

- Advise clients on compliance matters related to Malaysian Companies Act 2016

- Prepare the Board meetings and Members’ meetings documents

- Assist in the preparation of Annual Returns and circular resolutions to shareholders of the clients

- Ensure prompt delivery of documents to clients and provide prompt response to clients’ enquiries and emails

- Liaise with clients, authorities and/or third parties to ensure completion of work

- Assist in other general administrative duties related to company secretarial functions from time to time

- Assist with the application of business license and related matters

- Attend to ad-hoc assignments if required


- Currently pursuing MAICSA qualification or its equivalent and have a Degree or Diploma in Corporate Secretarial, Business Administration, Law or related disciplines

- Minimum 1 year's working experience in Corporate Secretarial and related role and able to work independently

- Well versed in Malaysian Companies Act 2016

- Familiar and conversant with liaising and dealing with SSM and other regulatory acts, laws and guidelines

- Good command of written and spoken English and Bahasa Malaysia

- Ability to speak and write in Mandarin is an added advantage

- Familiar with hosting virtual meetings and recording of meetings

- Possess high degree of professionalism and integrity, ability to communicate with various level of management and keen to work in consulting and client facing environment

- Good team player

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