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Accounts Receivable / Inventory Clerk
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Location
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Diamond Vale Industrial Estate, Diego Martin, Trinidad W.I
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Salary
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Monthly salary plus benefits
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Posted
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07 Jan 2022
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Closes
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07 Feb 2022
- Oversee all aspects of the account receivable, which includes billing, statement reconciliation, follow up on payments, scheduling collections, prepare and disburse invoices to customers, etc.
- Generate reports from Accounting and Inventory software for review and analyze transaction information to identify refunds, delinquent accounts, insufficient payments, stock outages, negative balances, etc.
- Prepare a list of customer payments for collection on a weekly basis for the sales team to follow up.
- Support the Sales Manager with up-to-date AR reports to be reviewed and disbursed at each sales meeting with the team.
- Prepare and coordinate bank deposits on a weekly or in increments based on the business needs.
- Work with customers to resolve disputes and follow up with credit notes/refunds in a timely manner.
- Enter daily van sales invoices and update inventory levels from main stock and/or as requested by the Sales Manager.
- Prepare and distribute via email, all local and export customer statements on a timely basis and follow up on outstanding payments.
- Assist the Financial Controller with monthly cash flow preparation and review of customers’ accounts and inventory balances.
- Always maintain confidentially of all financial and administrative information.
- Maintain accurate financial records for all receivable customers which includes, names, addresses, email contact, payment terms, etc.
- Follow up on all inventory purchases and organize documents for accurate costing.
- Prepare costings for local and foreign purchases and update inventory quantities upon approval of costings.
- Assist in providing back-up to the billing clerk with walk-in customers, online orders, food and retails customers, commissions, and rentals, etc.
- Manage the inventory by ensuring balances are accurate and current in a timely manner.
- Generate inventory reports from the Fishbowl software to carry out audit/cycle counts, reconciliation of items, review discrepancies in raw materials or finished goods and resolve system variance, etc.
- Review internal control procedures for AR and inventory management and recommend solution for weaknesses identified.
- Work with the Financial Controller to review, plan and update the procedure for each inventory count.
- Ensure QuickBooks reflect accurate financial records for inventory and its associated cost.
- Responsible for all filing related to this position.
- Assist with administrative duties as required.
