Finance & Administration Coordinator

Overview:

Transparency International Australia (TI Australia), the Australian chapter of the world’s leading nongovernmental anti-corruption movement, is seeking a 0.8 EFT Finance & Administration Coordinator located in Melbourne, Australia. The role requires a highly motivated professional with sound experience in finance and administration (including budgets, payroll, tax and general office management). Experience working in the not-for-profit sector would be advantageous.

The Role:

The Finance & Administration Coordinator will be responsible for maintaining internal financial management systems at TI Australia. The Finance & Administration Coordinator will report to the CEO and will have one direct line report, a Finance Clerk at 0.2 EFT, and will be required to collaborate with other team members, and contracted service providers. You will be a highly organised and self-motivated individual who has previous experience in financial, project and operational management. You will be a part/fully qualified Accountant (CA, CPA, ACCA or similar) or hold an equivalent professional qualification. You will have experience in a diverse range of financial and administrative tasks relevant to a small organisation, including coordinating financial reporting and budget monitoring for projects. You will have experience in overseeing audit and tax requirements, office management and payroll. Crucial to your success in this role will be your ability to show initiative and prioritise your workload. This is a unique and exciting opportunity to help in the fight against corruption, while directly contributing to TI Australia’s strategic development.

Key Duties:

Working with the CEO and the TI Australia staff team the Finance & Administration Coordinator will:

• Maintain internal financial management systems, including the preparation of annual and program budgets, expenditure forecasts, monthly preparation of management accounts and payroll, and reporting to donors for project funds

• Monitor expenditure, budgets and cash flows at appropriate intervals and be responsible for day-to-day financial control of Projects • Full payroll duties including preparation, payments, single touch payroll filing and superannuation lodgment

• Oversee the annual audit and preparation of financial statements by our external auditors

• Undertake all organisation banking, accounts payable and accounts receivable

• Provide administrative oversight of all bank accounts, registrations and tax obligations for TI Australia

• Coordinate accurate and evidence-based financial reporting to donors and the TI Secretariat

• Provide administrative support to other staff including undertaking logistics for events and workshops, assisting with travel arrangements and maintaining relevant databases

• Manage TI Australia individual memberships, including the application process for new members, receipt of membership fees and the renewal of existing memberships.

• Administer TI Australia’s cloud-based CRM (Salesforce) and document management (Office 365 – SharePoint) systems

• Support the CEO in monitoring human resource management systems to ensure effective recruitment and administration

• Support the CEO in ensuring effective office infrastructure and coordinating asset management

• Contribute to the development and refinement of governance and operational policies and procedures

• Support the Chapter in building and strengthening its overall organisational and management systems capacity.

Key Competencies:

The Finance & Administration Coordinator will have the following competencies:

• 5+ years of financial, project and operational management experience in a similar role in the Australian public, private or not-for-profit sectors;

• Experience with could-based accounting software such as Xero, Quickbooks, MYOB or similar;

• Sound experience in coordinating financial reporting and budget monitoring supported by multiple donors;

• Experience in office management and payroll, with experience in HR management an advantage;

• Proficiency in using current IT platforms to build efficiencies in finance and project management;

• Part/fully qualified Accountant (CA, CPA, ACCA or similar) or equivalent professional qualification;

Personal characteristics:

The Finance & Administration Coordinator will demonstrate the following qualities:

• Passionately committed to transparency and anti-corruption, and motivated by the challenge and opportunity of making a positive difference both in Australia and around the world;

• Able to work collaboratively with staff from different cultural backgrounds, communicating effectively also at a distance;

• Prepared to be very ‘hands on’ in all aspects of the Chapter’s operations, working to meet the needs of a ‘start up’ operation;

• Pragmatic and flexible, highly motivated to contribute to the success of the organisations and with the capacity to flourish when responding to complex and competing demands;

• Demonstrated ability to develop creative solutions to complex problems;

• High degree of personal maturity, self-awareness, self-management, and integrity.

Further Information:

The successful candidate will be offered a part-time 0.8 EFT contract for one year (subject to funding and a successful probation). The successful candidate will be offered a salary of AUD$65,454.54 per annum pro rata for 0.8 FTE plus statutory superannuation. 

The position is based in Melbourne, Australia. Hybrid working arrangements are available. The position may require interstate travel.

Applications, including a Curriculum Vitae, and a letter of motivation clearly addressing the required competencies, should be sent by email to: Serena Lillywhite, CEO TI Australia, E: info@transparency.org.au using the subject line: Finance & Administration Coordinator – Transparency International Australia. Three referees will be required.

The deadline for applications is Wednesday 2 February 2022, 11.59 pm. Only shortlisted candidates will be notified.

TI Australia is an equal opportunity employer. For more information on the work of Transparency International please visit: www.transparency.org.au and www.transparency.org