AIS Fund Admin Manager, Assistant Vice President – Real Estate

With more than US$1 trillion in assets under administration and over 3,500 employees exclusively focused on alternative asset servicing, State Street delivers industry-leading alternative asset services to clients worldwide. We provide a complete suite of fund accounting, fund administration, corporate administration, risk and credit services to more than 500 clients, including institutional investors, hedge fund, private equity fund and real estate fund managers. Our team of alternative investment professionals has more than 20 year of experience working with leading alpha-generating funds, and combines extensive product expertise with flexible and innovative solutions specifically designed for alternative investments.

An opportunity has become available for suitable candidate to join our Alternative Investment Solutions (AIS) team in Singapore. As the successful candidate you will possess real estate development industry experience and a strong investment transaction processing background.  Consulting and/or project management experience preferred.

KEY RESPONSIBILITIES

i)   Client Engagement

• Manage client relationships and take ownership of the overall client communication
• Ensure day-to-day communications with the clients are appropriately managed and tracked
• Manage communications with investment professionals, other client personnel, investors, attorneys, auditors, bankers, property managers etc. and track deliverables and timeline
• Ensure thorough review and understanding of investment fund legal documents

ii)   Service Delivery

• Adhere to State Street Alternative Investment Solutions (AIS) strict internal control procedures
• Responsible for delivering quality service to clients, ensuring weekly, monthly and quarterly client deliverables are met, or exceed clients’ expectation:
• Manage cash transactions between the fund and its subsidiaries; including scheduling, preparation and review of wire instructions, corporate & legal documentation and record keeping the transaction
• Manage liquidity of the fund’s subsidiaries coordinating expense payments and working capital needs
• Prepare weekly, monthly, quarterly and annual investment/portfolio management reports for clients
• Coordinate the bank account opening process
• Coordinate the internal Know Your Customer (KYC) onboarding process
• Manage communication with the clients and other investment professionals
• Handle various ad hoc requests
• Manage the billing process

iii)  People Management

• Demonstrate good management skills and the ability to work well with others, individually and within a group
• Assist with development and implementation of training all levels of staff
• Manage and improve communication within the team and other global locations

iv) Other Responsibilities

• Integrate new business/client onboarding
• Client profitability
• Coordinate and manage special client and corporate projects
• Internal local entity level reporting
• Monitor risk associated with the service provided and ensure it meets risk tolerance levels

QUALIFICATIONS / EXPERIENCE

• Minimum 10 years relevant experience in Treasury, Accounting, Client Services or Project Management
• Experience in the real estate alternative asset industry such as property development or within a management company is preferred
• Strong interpersonal and communication skills; must be fluent in English; Mandarin would also be beneficial
• Willing to take up challenges in new areas
• Strong people and project management skills
• Flexibility to "think outside the box" and embrace different work methodologies
• Project management, client service, and technology skills
• Advanced MS Excel capabilities
• Strong organization skills and the ability to multi-task in a fast paced environment
• Team player with a proactive and positive approach to your work
• High integrity with attention to detail

We are seeking an experienced Assistant Vice President to join our Alternative Investment Solutions team. This is your opportunity to join a global leader organization in financial services providing services to some of the world's most sophisticated institutions.