Group AR/AP and Credit Control Manager - Based Anywhere - Fully Remote

Why?With so many companies transitioning to remote work, we are growing quickly and now require the build out of the Accounts Receivable (AR), Accounts Payable (AP) and Credit Control functions within Finance at Omnipresent.

What?Reporting directly to the Head of Finance and as a key member of the Finance Management Team, you will be responsible for leading Omnipresent's Accounts Receivable (AR), Accounts Payable (AP) and Credit Control processes from Sales Contract / Procurement through to cash settlement. In time, you will have direct line management responsibility for AP/AR associate(s) as the team grows..

Who?You will be naturally self-motivated and driven to deliver at a high standard with experience in a similar high transactional volume environment. You must be able to manage your own workload to deliver to the time scales and internal SLAs demanded of this newly created function. You must also be able to manage internal stakeholders along with customers and suppliers. You will be an organised, hardworking, friendly and confident individual, with excellent communication and interpersonal skills to fit into the company culture.

The detailAbout OmnipresentRemote work is one of the great equalisers of our time, allowing people to secure employment opportunities from companies around the world, no matter where they were born or where they live.

Yet, at a time when remote work is exploding, most companies are finding it too complex, costly and time consuming to employ workers internationally. At Omnipresent, we're cutting this complexity and providing our clients, and their remote workers, with a simplified, cost effective and legally compliant employment experience. With a network of legal entities across the world, coupled with an automation-focused tech platform, we're building the premier global employment-as-a-service offering on the market.

Your roleThe key thing here is that we are a Series A rapidly growing startup where the Finance function is still taking shape. You will be responsible for building the fundamentals of this newly created AR, AP and Credit Control team. The role will be involved with plenty of ad hoc work as required and it will provide the successful candidate with significant opportunities to challenge and improve the existing processes in the areas of AP, AR, Credit Control and cash management.

The position will be hands on, responsible for all processing, management and reporting across both AP, AR, Credit Control and cash. In addition, the candidate will manage the design and implementation of system driven process improvements and workflows through Omnipresent's Netsuite ERP tool, in conjunction with Omnipresent's wider suite of internal systems (e.g. Salesforce).

You will partner with internal and external stakeholders, senior management, suppliers and customers to ensure accurate and timely processing and settlement of transactions, maintaining the highest quality of working capital cash management.

Accounts Receivable/ Credit Control

• Own and drive all aspects of the Accounts Receivable and Credit Control cycle, ensuring transactions are performed in line with the company policies and specific country or regional requirements.
• Partner with our Payroll and Product teams to accurately depict revenue recognition timing and invoicing through systemised processing of customer contracts.
• Establish strong working relationships with customers
• Accurately invoice local sales tax (VAT, GST, SUT) in line with local regulation, providing input into periodic returns.
• Implement and proactively manage credit control processes, with a view to managing debtor ledgers against targets and reducing debtor payment days.
• Implement and manage an end to end order to cash process, ensuring internal KPIs are established and adhered to around customer onboarding, contract set up, invoicing and cash collection.
• Manage all internal and external audit queries as they arise in relation to accounts receivable accounts, payments and ledgers.
• Provide monthly management reporting to the Head of Finance and CFO against key KPIs, such as average payment days and aged debtors.
• Proactively optimise processes and utilise technology to allow for more accurate forecasting enable informed decision making.
• Significantly influence the thinking and approach around individual projects or services. Show skill in gaining support and building consensus with your peer group and the wider business.

Cash Management

• Responsible for Omnipresent's Treasury and cash management policy, including owning daily uploads/ feeds of bank statements into our ERP (Netsuite) and ensuring cash allocation of all items to AP / AR ledgers.
• Establish and manage the internal employee expenses system/ process and align this with our external employee expense process.
• Manage the company credit card reconciliation process.
• Manage inter-company cash-flow funding.
• Prepare and maintain process flow documentation.

Accounts Payable

• Own all aspects of the Accounts Payable cycle ensuring AP transactions are performed in line with the company policies and specific country or regional requirements.
• Ensure invoices are processed in an accurate and timely manner, proposing twice monthly payment runs for validation and approval by the Finance controllership function.
• Display an advanced understanding of processing of local sales tax (VAT, GST, SUT) for input into periodic returns.
• Manage relationships with internal stakeholders and external suppliers, including onboarding, providing remittances and reconciling accounts/ debit balances in a proactive manner.
• Establish strong working relationships with partners, ensuring reconciliation of quarterly reporting and subsequent receipt of relevant invoicing.
• Deal with all queries and liaise with all relevant internal departments to ensure queries are responded to promptly, whilst demonstrating a clear understanding of business requirements.
• Manage all external audit queries as they arise in relation to accounts payable accounts, payments and ledgers, acting as a centre of expertise for the areas under your remit.
• Create value added transparency to aid management decision making through monthly management reporting against key KPIs, such as average payment days and aged creditors.

People Management and Coaching

• Lead a team of AP/ AR associates, managing their performance and development through regular one-to-ones, training plans and effective delegation
• Clearly define goals, offer feedback, source developmental opportunities and provide long-term career guidance to staff across the department.
• Act as a knowledge resource to the finance team and wider company, offering broad expertise on a variety of topics and displaying innovation through problem solving.

You've done all of these things..

• At least 5 years' Accounts Payable, Accounts Receivable and Credit Control experience, working within a fast-moving, changing environment.
• Previous experience with modern billing tools that have the ability to adapt in a high growth environment.
• Proven experience of process implementation and improvement skills (ie Six Sigma certification or previous end to end process design).
• Prior experience of leading a small team, with effective delegation of tasks.
• Experience of working with multi-currency ledgers in a multi-entity organisation across differing tax jurisdictions.
• Previous exposure to NetSuite advantageous; advanced Excel skills essential.
• Knowledge of UK VAT and US SUT.

You are the sort of person that..

• Is committed to innovation in pursuit of business growth and success.
• Has excellent communication/presentation skills and ability to build relationships.
• Loves to solve complex operational issues by building simple processes, identifying and using modern, online solutions to ensure a maximum degree of automation, replacing manual human interaction wherever possible.
• Is a self-driven problem solver, who always puts the team before themselves.
• Ability to work collaboratively with cross-functional teams.
• Must be organised and have the ability to manage multiple projects in parallel whilst meeting internal / external deadlines.
• Ability to handle high levels of pressure and critical decision-making.

What's in it for you (apart from the most fun and challenging ride of your life!)

• Shared ownership - Being a part of our journey means you will own a piece of Omnipresent
• Annual vacation entitlement: 33 days including local holidays
• Equipment and infrastructure: We give you a budget for all the equipment you need to work effectively wherever you are
• Company retreats: We are planning company-wide retreats post COVID, as well as socials and other team building activities
• Flexible working - Work from anywhere in the world - We don't care where or when you work as long as the job gets done. We are genuinely as flexible as the work allows

We believe remote working is a great equaliser and we practice what we preach. Inclusivity is fundamental to our mission and we are committed to conscious inclusion. We believe in the potential of everyone; regardless of race, religion or belief, ethnic origin, different physical ability, family structure, socio-economics, age, nationality or citizenship, marital, domestic or civil partnership status, sexual orientation, or gender identity.