Global Payroll Coordinator

About TMF Group

In an environment of ever increasing globalization we provide professional services in 80+ countries to help our clients operate across borders. Whether entering a new market or driving in country growth we ensure they stay focused on their core business, taking the stress away from their accounting, legal and HR responsibilities.

We are embarking on an ambitious growth plan which will be achieved through strong organic growth, the entrance to new markets and completion of acquisitions. This provides a truly dynamic work environment to build a successful career and see a tangible impact from the work that you complete

Job purpose

Hub Coordinator is responsible in supporting the overseeing the overall operations responsible in supporting the overseeing the overall operations of Global Client worldwide delivery – from pre-payroll to post-payroll activities; monthly, quarterly and annual payroll deliverable; and other ad-hoc tasks. Ensuring accurate and timely service delivery and processing.

Act as the single-point-of-contact for Global Client contacts and local TMF payroll teams in the day-to-day payroll activities.

Build and maintain a good and professional relationship with the client as well as the TMF local teams and ensure to have a good communication channel for both parties as the role requires a lot of coordination which is one of the key to ensure a smooth delivery.

Key Responsibilities:

• Service Management and end-to-end delivery
• Working closely with the TMF network of global offices and third-party business partners to coordinate outsourced payroll for Client entities in EMEA Region and worldwide
• Monthly payroll results reporting to the Client in accordance with the agreement
• Quality control, verification and consolidation of payroll input data provided by the Client
• Timely delivery of payroll data to/from local offices
• Validation of local payroll results in terms of data variances and input data consideration in payroll run: month to month comparison, analyzing of variances and basic bud meaningful explanation to the Client and/or additional confirmation with the local office if needed
• Payroll middleware system updates and assistance to the local office with regards to platform entries if applicable
• Regular communication with the Client in case of any issues with a monthly payroll data
• Daily communication with the local offices with regards to monthly calendar, deadlines and data process via payroll platform
• Liaising with the local teams regarding Client’s employees’ queries and validation of the answers given before sharing with the Client (exhaustiveness and clarity)
• Processing and coordination of monthly payments process and reconciliation of bank accounts
• Timely local payslips verification and delivery to the Client
• Maintenance of number of headcount/payslips and reporting to Global hub for the global invoicing process
• Accumulating knowledge and understanding payroll rules of payrolls coordinated in the Region
• Managing ad-hoc projects: collect various data from local offices as per the Client’s ad-hoc requests and validate and consolidate into consistent format before sharing with the Client.
• Participate in the development and implementation of department projects, work methods and procedures
• Create and updating process maps and manuals, issue logs
• Participate in service-related governance meetings, including; Ad hoc meetings, Operational Review meetings & Service Governance Meeting as required

Key Requirements:

• Bachelor's degree (Economics, Administration or Accounting)
• At least 3 year hands-on experience in local payroll on independent specialist position, additional experience in coordination within SSC/BPO in an international client facing work environment will be an asset
• Sound knowledge in regional and/or global Payroll BAU requirements
• Fluent in English (both written and verbal)
• Proficient with MS Office: MS Excel, Word, outlook rules
• Fast learner and versatile individual with strong coordination, analytical and organizational skills
• Strong communicator with all levels within the organization
• Ability to prioritize time critical tasks and adhere to strict deadlines
• Excellent internal & external customer service skills
• Ability to have strong working relationships with all relevant parties such as the Client, Global Teams, the Local Office Teams and third party providers
• Excellent attention to detail

Working at TMF Group offers:

• Stable employment in a company operating in a global multi-cultural environment
• Exposure to multi-jurisdictional professional practices
• Private medical care, sport’s benefit system, life insurance
• Semi-Flexible working hours
• English lessons carried out in the office
• Attractive location in the city center