Accountant Receivable & Payable
- Recruiter
- Brighter Monday
- Location
- Rest of Kenya
- Salary
- 90,001 - 105,000
- Posted
- 09 Apr 2019
- Closes
- 09 Apr 2019
- Job role
- Accountant
- Sector
- Accounting - Public practice
Applications are invited from qualified persons for the above vacant position.
Job Description
DUTIES & RESPONSIBILITIES
1) Maintains financial information, files and records (e.g. copies of paid invoices, cheques, documentation, reimbursements, reports, vendor files, receipts, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies as well as company standards and regulatory guidelines.
2) Maintains financial historical records by filing accounting documents as well as Secures financial information by completing data base backups.
3) Ensures that sales and purchases transactions are well captured in accordance to the Generally Accepted Accounting Guidelines. As well as ensuring that the related taxes have been captured well in the point of sale.
4) Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.
5) Assists auditors for the purpose of providing support and documentation on internal processes for accounts payable and receivable.
6) Inform other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions in regard to supplies and customers.
7) Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate and complying with established financial practices.
8) Performs pre-audits of all invoices for the purpose of ensuring accuracy and appropriateness prior to payment in compliance with GAAP and company policies.
9) Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices. And sends DAILY debtors and creditors' reports.
10) Generate Bi-Monthly age analysis, review AR aging to ensure compliance.
11) Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing of any payments.
12) Responds to inquiries of staff and administration regarding financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry especially with the front office staff.
13) Prepares work to be accomplished by gathering and sorting documents and related information.
14) Problem solving in order to identify issues and create action plans, that is problem solving with data requiring independent interpretation of set guidelines.
15) Maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working with detailed information/data.
16) Working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and operating within a defined budget.
17) Generate and send out invoices, follow up, collect and report activities according to specific deadlines and allocate payments.
18) Monitor customer account details for non-payments, delayed payments and other irregularities.
19) In liaison with the Head Accountant pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
20) Maintain accounts receivable customer files and records.
21) Maintain accounts payables files and records.
22) Ensure that only authorised clients accrue debts.
23) Perform spot checks on accounts records done by cashier and front office to ensure due procedures are followed.
24) Ensure debts and credits are settled within the stipulated credit period.
25) Ensure there is clear liaison with the stores/ purchasing personnel for all documents relevant to purchases that are complete i.e. Local purchase orders, delivery notes, invoice etc.
26) Ensure end year balances are reconciled to accuracy and are complete for brought forward to current year.
27) Maintains financial security by following internal accounting controls.
28) Monthly forecast on cash inflows and outflows.
29) Regularly pin pinpointing weak internal controls and putting measures to enhance the same. And reports on it on monthly basis.
30) Performs other related duties as assigned by the supervisor for the purpose of ensuring the efficient and effective functioning of the work unit.
ADMINISTRATIVE ROLES
a) Working with all Front of House colleagues in achieving continuous, seamless service.
b) Gives personal attention, takes personal responsibility and uses teamwork when providing guest service.
c) Performs other duties required to provide the service brand behavior and genuine hospitality in line with hotels best standards.
d) Liaises with all personnel for team work and any data collection.
e) Treats customers with respect and handles their request promptly
f) Engages with the suppliers in professional manner.
Application Deadline: 20th April, 2019
- Minimum Qualification: Bachelor
- Experience Level: Mid level
- Experience Length: 3 years
Job Description
DUTIES & RESPONSIBILITIES
1) Maintains financial information, files and records (e.g. copies of paid invoices, cheques, documentation, reimbursements, reports, vendor files, receipts, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies as well as company standards and regulatory guidelines.
2) Maintains financial historical records by filing accounting documents as well as Secures financial information by completing data base backups.
3) Ensures that sales and purchases transactions are well captured in accordance to the Generally Accepted Accounting Guidelines. As well as ensuring that the related taxes have been captured well in the point of sale.
4) Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.
5) Assists auditors for the purpose of providing support and documentation on internal processes for accounts payable and receivable.
6) Inform other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions in regard to supplies and customers.
7) Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate and complying with established financial practices.
8) Performs pre-audits of all invoices for the purpose of ensuring accuracy and appropriateness prior to payment in compliance with GAAP and company policies.
9) Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices. And sends DAILY debtors and creditors' reports.
10) Generate Bi-Monthly age analysis, review AR aging to ensure compliance.
11) Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing of any payments.
12) Responds to inquiries of staff and administration regarding financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry especially with the front office staff.
13) Prepares work to be accomplished by gathering and sorting documents and related information.
14) Problem solving in order to identify issues and create action plans, that is problem solving with data requiring independent interpretation of set guidelines.
15) Maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working with detailed information/data.
16) Working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and operating within a defined budget.
17) Generate and send out invoices, follow up, collect and report activities according to specific deadlines and allocate payments.
18) Monitor customer account details for non-payments, delayed payments and other irregularities.
19) In liaison with the Head Accountant pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
20) Maintain accounts receivable customer files and records.
21) Maintain accounts payables files and records.
22) Ensure that only authorised clients accrue debts.
23) Perform spot checks on accounts records done by cashier and front office to ensure due procedures are followed.
24) Ensure debts and credits are settled within the stipulated credit period.
25) Ensure there is clear liaison with the stores/ purchasing personnel for all documents relevant to purchases that are complete i.e. Local purchase orders, delivery notes, invoice etc.
26) Ensure end year balances are reconciled to accuracy and are complete for brought forward to current year.
27) Maintains financial security by following internal accounting controls.
28) Monthly forecast on cash inflows and outflows.
29) Regularly pin pinpointing weak internal controls and putting measures to enhance the same. And reports on it on monthly basis.
30) Performs other related duties as assigned by the supervisor for the purpose of ensuring the efficient and effective functioning of the work unit.
ADMINISTRATIVE ROLES
a) Working with all Front of House colleagues in achieving continuous, seamless service.
b) Gives personal attention, takes personal responsibility and uses teamwork when providing guest service.
c) Performs other duties required to provide the service brand behavior and genuine hospitality in line with hotels best standards.
d) Liaises with all personnel for team work and any data collection.
e) Treats customers with respect and handles their request promptly
f) Engages with the suppliers in professional manner.
Application Deadline: 20th April, 2019