Accounts Assistant

To properly input accounting data from source documents into Sage Pastel to ensure the integrity and accuracy of the books of account.

• Minimum Qualification: Diploma
• Experience Level: Entry level
• Experience Length: 2 years

Job Description

Reports to: Accountant & Chief Accountant

INDICATORS OF GOOD PERFORMANCE ON THE JOB

1. Accurate and up to date accounting records in place.
2. Accuracy of invoices ensured through verification and the initiation of appropriate remedial action.
3. Supplier payment requests reviewed, authenticated and processed on time as per instructions.
4. Accurate and timely reports generated
5. Accurate and timely posting of bank, cash, etc

Specific Responsibilities of the Role

• Filing & Administration - ensure that all accounting documentation and records are filed in accordance with the agreed "Filing Procedure" as instructed by the Chief Accountant for easy access as required by all authorised staff
• Accounts Receivable - processing of transactions, i.e.
  • Prepare and submit customer invoices
  • Code, post and receipt payments
  • Prepare and coordinate the banking of all sales receipts
  • Monitor customer accounts for delayed payment / non-payment and report these to the Accountant / Chief Accountant for further action
• Accounts Payable - processing of transactions, i.e.
  • Analyze any discrepancies between Purchase Orders and Supplier Invoices and report these to the Accountant / Chief Accountant for further action
  • Check, verify and process invoices
  • Sort, code and enter accounts payable data
  • Maintain creditors files
• Stocks
  • Under instructions from the Stores Manager assist with the data capture of stock transactions, i.e. stock received, stock issues, and stock returns
  • Under instructions from the Stores Manager assist with the setting up of Stock Codes for stock mixes in the Pastel Sage Manufacturing Module, and assist with the data capture of the stock mix transactions, i.e. stock received, stock issues, and stock returns
  • Under instructions from the Chief Accountant/Accountant assist and participate in the Monthly Stock Takes
• Bankings - manage Banking of all receipts and withdrawals, i.e. complete banking slips and organise their delivery to the bank, and ensure banking slips are duly returned properly stamped and signed.
• Ad-hoc work - carry out any other instructions as requested by the Chief Accountant or Accountant, and cover for the Accountant when they are on leave.

KNOWLEDGE/SKILLS/EXPERIENCE

• CPA 2
• 2-3 years experience

COMPETENCIES

• Book keeping skills
• Accounting and Numeracy skills
• Strong analytical and statistical skills
• Problem identification/solving skills
• High level of integrity
• Well developed planning and organisation skills
• Reporting skills
• Problem identification/solving skills
• Attention to detail
• Computer literate.

RESPONSIBILITY FOR PHYSICAL AND FINANCIAL RESOURCES

• Receipts, cash, cheques, files and documents

RESPONSIBILITY FOR INTERNAL AND EXTERNAL RELATIONS

1. Internal: Directors, all Managers and section heads, all staff
2. External: Suppliers/creditors, clients/debtors, banks, city council authorities, statutory bodies and external auditors