Inventory Officer

CALEDONIA MEDICAL LABORATORY LTD JOB DESCRIPTION INVENTORY OFFICER SCOPE OF POSITION: The Inventory Officer will report to the Chief Financial Officer. The incumbent will be expected to efficiently receive, record, issue and report on inventory, ensuring that required stock levels are maintained and that requests from departments are met on a timely basis. He will be expected to apply all the relevant policies and procedures to carry out the required functions. The incumbent will also provide support to other team members in an effort for the department to accomplish its objectives. DESCRIPTION OF DUTIES AND RESPONSIBILITIES: Prepare Purchase Orders Receive Inventory /Shipments verifying against purchase orders for accuracy Count , merchandise, material, or supplies in stock and posts totals to inventory records using computer or manually. Compile and maintain records of type, quantity, and value of material, merchandise or supplies stocked Compare inventories with what's on office records. Compute figures from records, such as production records, sales orders or purchase invoices to obtain current inventory. Verify computer data with physical count of stock and adjusts errors in computation, then count, or investigate and report reasons for discrepancies if there is any. Compile information on receipt , merchandise or disbursement of material, or supplies and cost. Prepare reports on price lists, inventory balance, and shortages. Operate office machines, such as calculators, photocopy machines, and computers. Stock and issue merchandise or materials. QUALIFICATION AND EXPERIENCE : At least five (5) passes in CXC/GCE, which should include English and Mathematics. ACCA Level 2 qualification or pursuing a final year Accounting or Finance degree programme at an accredited institution At least two (2) years' experience in an Accounting Environment. Ability to multi-task, work under pressure and meet deadlines required Working knowledge of relevant accounting packages, such as Microsoft GP SKILLS AND PERSONAL CHARACTERISTICS NEEDED TO PERFORM THE JOB: Record-keeping (computerized) and purchase order experience. Knowledge of Accounting Principles Excellent customer service skills Ability to know customer needs. Conducts self in a professional manner. Ability to multi-task and prioritize in a high volume environment. Strong computer proficiency in Software applications & Internet. Physical stamina required to carry out the demands of the job. Willingness/ability to work overtime and weekends. Must be reliable and responsible; and must have the ability to work independently with little direct supervision PERFORMANCE CRITERIA: Effective performance will be evaluated against the following variables: The extent to which set targets are met Evidence of growth in the level of professionalism in service delivery The effectiveness of communication and inter-personal relationships with staff and patients/clients The extent to which the work of Biomedical is strengthened and facilitated by the support services offered by this post The extent to which the approach to work enhances team spirit. The extent to which you are able to contribute to objectives of the department and the organisation. Ability to maintain stock levels efficiently. The satisfaction of departments in stock requests being me ASSESSMENT PROCEDURES: Evaluation will take into account: Self evaluation Team feedback Evidence of achieved objectives Supervisor's evaluation

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